What are the general characteristics of the MIS Fixed Assets Inventory?
Individual and mass printing of barcode labels from MIS4
Online and offline modes of the MIS PDA application
Complete synchronization of the MIS PDA application with MIS4
Validation of inventory count results and the automatic creation of charges
Ease of use and a high level of process automation
What are the basic functionalities of the MIS Fixed Assets Inventory?
It is possible to print barcode labels individually or en masse. Mass printing can be done according to a certain criterion, e.g. location.
The user has the option to choose a specific location of fixed assets that exists in the base. When the location is chosen, the application offers all fixed assets currently found at that location. Barcodes can be scanned, but also entered manually.
When the scanning of barcode labels using the MIS PDA application has been completed, it is possible to save the inventory count list. At the moment of saving, the inventory list is automatically forwarded to MIS4, to the Inventory count results tab for the given location.
Each item has a specific color that indicates its status. Green indicates that the asset was read and that it is in the right location (compared to the location in the system), while yellow indicates that the location contains an asset which has a different location in the system. The Items tab shows a list of assets for that location according to the systems and possible shortages that are also colored.
Automatic charge/discharge. It is possible to automatically transfer yellow items to your location and discharge those assets from the current location in the system. The program creates a document called Fixed assets charges that only needs to be checked and posted.
Sending e-mail notifications and options for accepting charges. The process can be set so as to define e-mail addresses at the level of the Fixed assets location. When saving the Charges document, a notification is sent to the e-mail address of the charged location regarding the creation of a document that involves transferring fixed assets to that location. In addition, posting the Charges document can be limited so that only the user whose organizational unit belongs to the charged location can perform the posting; in that way, the person in question essentially accepts the initiated handover of fixed assets.
Offline mode of the MIS PDA application. If connection to the server is lost, scanning can continue, but the items on the list for the selected location will be added at the end of the list with a scanned barcode and with no inventory number or name. These items will be subsequently checked and saved in the inventory count list when saving the document. Items located on the list are updated as in online mode. Also, if the document is closed in offline mode, the device itself saves an .xml file that will be loaded when the location is selected again, after which it is possible to continue scanning and save the document when the connection to the server is re-established.
What are the MIS Mobile Sales functionalities?
Defining access rights by users
Defining the plan for visiting facilities
General and commercial customer conditions
Entering order forms directly on-site
Entering returns directly on-site
Copying previously sent documents
Typical (standard) requisitions
Monitoring stock balance – with or without the reservation of goods
Credit limit control
Hierarchical control and the approval of documents
Planning, tracking, recording, and controlling visits
Tracking order realization
Reviewing customer IOS
Reviewing customer payments
Reviewing sales (shipments/return)
Approving sent orders
Visibility by price lists
Visibility by warehouses
E-mail notifications for customers/users
Choosing the line of distribution, payment currency, shipment date, warehouses, price list, etc.
What are the benefits of MIS Mobile Sales?
The user performs a complete synchronization and receives updates and current ERP data.
Based on the received visitation plan, users perform their daily sales activities by recording the visit (with the recorded duration of the visit) for each visited client (with recorded GPS coordinates of the visited facilities) and the documents (pro forma invoice, order form and/or return) created during the visit. In addition to regular visits, telephone calls are also possible.
Credit exposure of customers is clearly indicated within the customer list by a traffic lights display of debits for each individual facility and customer. The entered data can be updated up to the moment of final synchronization. After synchronization is performed, the documents entered via the application are automatically processed in ERP and then sent further through the business process setting and all the interfaces defined by the setting of the ERP system itself.
Based on all of these activities, a controlling module is created within ERP which is used for tracking all important parameters and the realization of this sales segment.
What are the general characteristics of the MIS PDA application?
Defining access rights by users
Outgoing documents – foreign and domestic shipping
Complete warehouse inventory count
Partial warehouse inventory count
Creating inventory count lists (further processed in ERP)
Entering articles for the retail shopping cart
Finished products receipt
Receipt from suppliers
Monitoring stock balance
What are the benefits of the MIS PDA applications?
By logging into the application, users perform a complete synchronization which provides them with updates and current ERP data.
Users can log in using a barcode that is unique for them or by directly entering a username and password.
With the documents, users can review and select order according to certain conditions i.e. filters.
By referencing orders that are already created in ERP, it is possible to refine the selection by choosing the warehouse, order creation period, and document type.
The option to call one or several orders from ERP based on which articles are scanned.
Scanning orders and posting scanning documents leads to the realization of orders, which will not be displayed next time the scanning order is selected. After synchronization has been performed, the documents entered via the application are automatically processed in ERP and then sent further through the business process setting, as well as all the interfaces defined by the setting of the ERP system itself.
What are the functionalities of MIS E-approval?
A base of incoming documentation available via mobile and web platforms
Approving recorded documentation against user rights and groups of users
Reviewing and controlling recorded documentation in the ledger base
Each sector approves costs for its domain of responsibility
Approving incoming costs by groups or individual users
Approving leave requests
Approving general requests
Reviewing contracts with customers, suppliers, and employees
Reviewing daily approved documents and all unapproved documents
What are the benefits of MIS e-Approval?
Users receive a review of the ERP documents that were initially assigned to the group to which the users belong, and that were not approved by the group, as well as a review of approved documents on a daily basis.
A detailed review by documents with data concerning the document itself (document date, document label, partner, total amount, amount to be approved, etc.)
Users can review attachments (scanned document copy) if a document contains this data as well.
Approval can be performed in the document review itself, without the option of displaying document details.
Based on the review of incoming documents, users perform their daily documentation approval activities by changing the status to approved, canceled, or voided.